Spatial planning must be adapted to the climate changes taking place today and those that are expected to come. Changes in temperatures and precipitation patterns pose several problems that place new demands on spatial planning. The purpose of this call is to contribute new knowledge and solutions for the climate change adaptation of the built environment.
The call is part of a joint initiative between Formas and Vinnova during the period 2021–2024. It is being carried out within the framework of the national research programme for sustainable spatial planning, and the national research programme on climate. This initiative consists of two parallel calls focusing on climate change adaptation for the built environment, one at each government agency. Both agencies are investing a combined 200 million kronor.
Formas’ call has a budget of 100 million kronor. You can apply for funding for 3–4-year projects with an annual maximum budget of 2 million kronor and a total maximum budget of 8 million kronor per project.
The call is aimed at researchers from all disciplines. The primary applicant must be a researcher who holds a PhD and is affiliated with a Swedish higher education institution, research institute, or government agency with a research assignment. The projects are expected to include and involve stakeholders from, for example, the public sector, business sector or civil society.
Vinnova offers a two-step call: the first step includes 2 years of funding and the second step provides the opportunity to apply for an additional 2 years of funding.
The information provided here relates only to Formas’ call.
Spatial planning must be adapted to existing and future climate changes. Challenges include fluctuating temperatures and shifting precipitation patterns. Heat waves and droughts increase the risk of mortality in vulnerable groups. Torrential rains and rising sea levels increase the risk of flooding as well as the risk of avalanches, landslides, and erosion, which can have major implications for infrastructure and settlements and pose major challenges for coastal communities. Added to this are climate-impacting emissions, which are often closely linked to air pollution and can lead to health problems for vulnerable groups.
The effects of climate change have different consequences for communities, both rural and urban. Continued climate change will most likely increase the extent of the effects and thus also global challenges in society. New knowledge and sustainable solutions are therefore needed to adapt spatial planning and the built environment to climate change. For sustainable land and water use, society needs to plan and maintain existing and future buildings and infrastructure so that these are adapted to changing physical conditions and meet people’s different needs.
To provide safety and security for people and communities, critical societal functions that promote continuity and resilience in society must be secured. This means promoting cost-effective measures for the protection of vital public services, critical infrastructure, adaptation to climate change and the ability to cope with natural disasters. People and communities need access to safe, secure, inclusive and accessible public spaces and living environments, as well as green spaces and natural areas.
The purpose of the call is to provide new knowledge and solutions for the climate change adaptation of the built environment.
This requires a combination of increased knowledge, critical reflection, and new solutions. This includes both sustainable technological and ecosystem-based solutions in society and organisational and policy-oriented measures, as well as resilient, adapted infrastructure and adaptation measures. It is also important to increase our understanding of how the measures taken can be as low-emission and cost-effective as possible.
The call seeks interdisciplinary, multidisciplinary, and transdisciplinary projects that cover multiple fields of expertise and shed light on different perspectives, thus providing a wider overview of the research topic. The call is broad within the framework of climate change adaptation of the built environment. Project applications can, for example, address technology, materials, production processes, digitalisation, biodiversity, cost calculations, management and maintenance, design, participant processes and policy development, decision-making, and the link in governance at and or between national, regional, and local levels.
Funded projects are expected to help achieve both innovation and real-world impact for climate change adaptation of the built environment. The call aims to fund a wide range of projects that can contribute in various ways to protecting the environment and people’s lives, health and property by adapting society to the consequences of climate change for land, water and buildings.
The call is aimed at researchers from any discipline who are affiliated with a Swedish higher education institution, research institute, or government agency with a research assignment. Formas welcomes researchers from disciplines within science, technology, the social sciences and the humanities. This call seeks interdisciplinary, multidisciplinary, and transdisciplinary projects that cover multiple fields of expertise and shed light on different perspectives, thus providing a wider overview of the research topic.
The principal applicant must hold a PhD degree and must have an administrating organisation approved by Formas for all types of calls. The projects are expected to include and involve stakeholders from, for example, the public sector, business sector or civil society in a way that is relevant and appropriate to the topic at hand.
Formas strives for an equitable, gender-balanced and inclusive development of society. Applicants should therefore design their project so that its results can benefit diverse people and groups.
The principal applicant for this call can also be the principal applicant in Vinnova’s call. The projects may be linked, but they must not be dependent on each other. This means that if funding is obtained in one call but not in the other, then the project that is awarded funding must still be able to be completed.
- If applications to Formas and Vinnova contain the same elements for the project, it is only possible to receive funding from one call. So, if the project is awarded funding in both calls, applicants must refrain from receiving funds from one of the funders.
- If, on the other hand, the applications contain different elements that complement each other, it is possible to obtain funding from both Formas and Vinnova.
- If you apply for funding from both funders, this must be clearly stated in the application.
However, the projects should not be dependent on receiving funding in both calls. So, you must be able to carry out the project awarded by Formas even if your application to Vinnova is not awarded funding, and vice-versa.
The projects awarded in Formas’ call will also later be able to apply for an extension in Vinnova’s second round of 2-year projects, which will open in 2023.
Before you apply
Everything you need to know when applying. For example what the application shall contain, how the application is registered in the application system Prisma, information about administrating organizations, evaluation criteria and the assessment process.
- The main applicant and participating researchers must hold a doctoral degree by the close of the call at the latest. A licentiate degree or research competence corresponding to a doctoral degree is not counted as a doctoral degree. Applications where the main applicant or participating researchers do not have a doctoral degree will be rejected. Other staff involved in the project do not need to have a doctoral degree.
- The proposed grant recipient must be stated as a main applicant in the application.
- Grants for Research projects may only be administered by a Swedish university, university college or public agency that meets Formas’ criteria for administrating organisations. See instructions: Become an administrating organisation for all types of calls.
- There is no upper age limit for the main applicant and participating researchers. However, researchers who are full-time pensioners are ineligible to receive funding towards salaries, without first reducing their pension by the corresponding percentage.
- The duration of a project must be 36 or 48 months, that is three or four years.
When you apply for project funding, you can apply for grants to cover both direct and indirect costs. Direct costs include costs for salaries, equipment, and travel. Indirect costs are costs that are shared with others in your organisation, such as for administration, IT and renting of premises. Indirect costs are sometimes called overhead costs.
- Grants for Research projects can be used to cover salaries for researchers, doctoral students, and other staff. From 2021, funds can be granted for annual salary increases.
- Grants for Research projects can include, in addition to salary funding, funding to cover operating costs (for example consumables, purchase of services, equipment, travel, conferences, publication in peer-reviewed journals and open access databases), depreciation costs for equipment and premises costs. The maximum amount allowed for equipment and depreciation costs is a total of 500 000 SEK for both costs.
- If funds will be transferred from the grant administrating organisation to another organisation that participates in the project, the receiving organisation’s overhead costs can be applied to the funds transferred. Explain and report the various overhead costs in the budget specification. The total overhead cost of the project should be entered into the budget table.
- International collaboration. Grants from Formas can be used to fund research that is partly conducted outside Sweden, although the research must be initiated and managed from Sweden. The administrating organisation must be located in Sweden and approved by Formas and is responsible for hiring any foreign staff or paying for activities or services outside Sweden in accordance with the administrating organisation’s guidelines.
- In this call, Formas does not grant funding to private companies or other organisations engaged in economic activity. The only way to involve resources for organisations engaged in economic activity is through a procurement procedure. In such a case, the procurement must be done in accordance with the administrating organisation’s guidelines and applicable legislation.
- Organisations involved in any type of operation can contribute to the project in-kind, through so-called co-funding. However, co-funding is optional.
In total, Formas’ call has a budget of 100 million kronor. You can apply for funding for 3–4 year projects with an annual maximum budget of 2 million kronor and a total maximum budget of 8 million kronor per project.
- Note that the total salary amount for a single researcher, PhD student or other staff must not exceed 100 percent of full-time employment. This means that additional salary funding cannot be granted to researchers, PhD students or other staff who already receive grants or contributions with full salary funding.
- The project must start on 1 December 2021.
You should write the application in English since the review panel consists of many international reviewers. For applications written entirely in Swedish, only the research program will be translated by professional translators into English. In such cases, it will not be possible for applicants to view or make linguistic adjustments to the application after it is translated and submitted to Formas’ review panel for assessment. The popular science description must be written in Swedish, while the abstract should be in both Swedish and English. Please note that you should always write the budget specification and your CV in English. Any Swedish budget specification or CV will not be translated but will instead be reviewed as is by the international review panel.
According to Swedish law, your application and its appendices are considered as general public documents once they have been submitted to us. This means that anyone can request and read your application. Before we disclose any applications, we always conduct a confidentiality assessment, but we can only hide information as legislated for in the Public Access and Secrecy Act (2009:400). The popular science description and project abstracts in Swedish and English will, if the project is granted funding, be published in open access project databases without a confidentiality review. Therefore, the contents of these fields should not contain sensitive information.
We at Formas are very keen to fund projects that maximise positive and minimise negative impacts on the environment and climate. We therefore encourage grant applicants to design their projects so that collaboration takes place primarily through online meetings and that any necessary travel takes place in a climate-smart way. We also suggest that you include measures that minimise energy use and other resource consumption, emissions and waste in project planning. However, this will not be part of the assessment of your application.
How to apply
To apply for a grant from Formas, you as main applicant should register an application online in the Prisma application system. To create an application in Prisma, you need a user account. We recommend that you create an account and an application as early as possible and contact Formas with any questions in good time.
In order to register an application, you as main applicant must have one, by Formas approved administrating organisation for all types of calls.
All limits for the maximum number of characters refer to characters including spaces. A recommendation is to choose the Arial font in font size 12 for the information you enter in all text boxes. Note, that if you write your application in a word processing program and then paste your application into Prisma, there is a risk the formatting will disappear. To ensure you don’t risk losing valuable information, tables and figures with advanced formatting or formulas should be uploaded as an appendix. Your application must include a clear description of the project under the following sections:
- Number of years applied for.
- Project title in Swedish (max. 200 characters including spaces).
- Project title in English (max. 200 characters including spaces).
- Popular science description in Swedish (max. 4 500 characters including spaces). The popular science description will, if the project is granted funding, be published in open access project databases without a confidentiality review. Therefore, the contents of this field should not contain sensitive information.
- Abstract in Swedish (max. 1 500 characters including spaces).
- Abstract in English (max. 1 500 characters including spaces). The project abstracts in Swedish and English will, if the project is granted funding, be published in open access project databases without a confidentiality review. Therefore, the contents of these fields should not contain sensitive information.
- Check the box if you intend to apply for a grant from Vinnova
- Project title for your application at Vinnova
- Aims and objectives of the proposed project, and a background description containing an overview of the research area (max. 7 000 characters including spaces).
- Description of the project, including a summary of the structure, theory, methods, performance, and a concrete and realistic plan for scientific publication and communication of results (max. 15 000 characters including spaces). Include the following points if you consider them relevant to the project:
- a short description of existing and future needs for basic equipment
- a brief description of national and international collaboration
- confirmation of compliance with international agreements and regulations
- supervisor if funding is sought for a doctoral student.
- Description of the societal value of the research question and planned communication with stakeholders and end users (max. 8 000 characters including spaces). Briefly describe the societal relevance of the research, how the project in the short or long term can contribute to sustainable development, how stakeholders and/or end users' needs have been taken into account in the design of the project and how the research and its results are communicated with and benefit stakeholders and end users. Support-grounds-of-assessment-societal-relevance-communication.pdf
- References (max. 5 000 characters including spaces). List the in-line references pertaining to the above sections in a separate field.
You report the project budget in Prisma Note that you should always write the budget and budget specification in English; any Swedish budget specification will not be translated but will instead be reviewed as it is by the international review panel. In Prisma, amounts should be written in full. For example, 1 million SEK should be written as: 1 000 000 SEK.
The budget should include
- Salaries including social fees for each person in the project, that is, researchers, doctoral students and other staff for whom there is an employment relationship. Note that the total salary amount for a single researcher, PhD student or other staff must not exceed 100 percent of full-time employment. This means that additional salary funding cannot be granted to researchers, PhD students or other staff who already receive grants or contributions with full salary funding. Researchers who are full-time pensioners cannot, in addition to their pension, receive funding for their own salary, without first reducing their pension by the corresponding percentage.
- Percentage of salary refers to the percentage of the applicant’s full-time salary that is equivalent to the salary in the project.
- Activity level in the project refers to the percentage of full-time service a project participant contributes. It indicates whether the applicant contributes in-kind services or other funding for completing the project.
- Running costs can include the cost of consumables, travel, conferences and publication fees for open access journals and databases. This also refers to research services, technical knowledge, consulting services and corresponding services that have been purchased or licensed from external actors on market terms and that are used exclusively for the project. These purchased services must be reported excluding VAT. Specify running costs in accordance with practices at the administrating organisation.
- Equipment costs and depreciation costs. Specify depreciation costs for equipment if relevant to the application. The total maximum amount you can be granted for equipment and equipment depreciation costs is 500 000 SEK in total.
- Premises. You can apply for funding for premises if this is not already included in the overhead cost in the project budget. Specify premises costs in accordance with practices at the administrating organisation.
- Total applied/Subtotal regard data already completed in previous budget tables and will be automatically transferred to this table.
- Indirect costs relate to overhead costs. Specify the indirect costs in the project budget in accordance with the practices at the administrating organisation. If funds will be transferred from the grant administrating organisation to another organisation that participates in the project, the receiving organisation’s overhead costs can be applied to the funds transferred. Explain and report the various overhead costs in the budget specification. The total overhead cost of the project should be entered into the budget table. Formas does not allow overhead for equipment depreciation costs or costs of premises.
- Other costs refer to funds that are not sought for but that are relevant for completing the project. An example is co-funding from collaborative partners. Also specify whether the project receives funding from other sources.
- Total cost refers to a budget summary.
- Budget specification. Provide a brief justification of the budget in words. Indicate how the amount applied for is divided into the amount per year and the total amount per organisation if several organisations are applying. Provide a brief justification for all salary costs and other costs. A description of the total project budget, including funding from other sources, should also be included. All other costs must be clearly justified, such as costs for participating in conferences, publication fees for open access to publications and data, etc. If you write in Swedish, please note that a budget specification in Swedish will not be translated to English but is a part of the evaluation of the international review panel.
When applying for funding from Vinnova, the project must ensure that double funding will not occur.
You must specify whether there are specific ethical concerns in your project. If so, you must describe the relevant ethical considerations and how they will be managed. Examples include research that uses personal data, or experiments on humans or animals.
If you are researching people, human tissue or sensitive personal data, you must obtain ethical approval from the Swedish Ethical Review Authority. In the case of animal testing, you must also have ethical approval. You can apply for this via the Swedish Board of Agriculture's e-service.
You must state in your application whether you have ethical approval or not. If you do not have it, and your application is granted funding, you must have ethical approval before the described experiments begin.
Even if your research is not expected to involve ethical approval, you should write this in your application, and justify how and why.
Formas uses project classifications only in internal analyses and supporting documentation on an overall level. The classifications are made when the applicant states the subject area, SCB codes and at least one Sustainable Development Goal the project can contribute to.
Select at least one and a maximum of three subject areas and add a sub-heading.
Research subject (SCB code).
Select at least one and a maximum of three SCB codes with two sub-levels that together form the entire code.
Sustainable Development Goals
Select a minimum of one and a maximum of three Sustainable Development Goals that fit your project. When selecting more than one goal, set the goals in order of priority. As the meaning of the goals is sometimes narrower than what the title indicates, we encourage you to follow the link and read in more detail about the goal/goals you intend to specify to ensure that the intended research contributes towards achieving that particular goal. Sustainable Development (un.org)
KeywordsSelect at least one and a maximum of three keywords describing the project.
Administrating organisation - the organisation receiving the grant
In this call, only applicants who have an approved administrating organisation for all types of calls can register an application. Prisma contains a default list of approved administrating organisations.
- Select your approved administrating organisation from the drop-down list.
- Select your project site in the drop-down list.
An administrating organisation is the organisation that receives the grant from Formas when a grant is awarded. The main applicant must have a, by Formas, approved administrating organisation. Please see the instruction: Who can become an administrating organisation for all types av calls?
- The main applicant invites participating researchers.
- A participating researcher is a researcher with a doctoral degree that is considered as a co-applicant for the project. A participating researcher must hold a doctoral degree by the close of the call at the latest. This must be outlined in the CV. See the CV section. Please note that a licentiate degree or research competence corresponding to a doctoral degree is not counted as a doctoral degree. Doctoral students cannot be participating researchers. It is also possible to have participating administrators, they are not involved in the project but help you fill in the application form.
- Each participating researcher must have created a user account in Prisma.
- The main applicant invites participating researchers into the application via the function Invite a participating researcher and by searching for their given name, surname and email address in Prisma (note that exact spelling of names and email addresses is required).
- Please note that invited participating researchers must accept the invitation to be a participating researcher and transfer their CVs and publications in the application so that the main applicant can register the application when it is completed. See further details in the CV section.
Participating co-applicants none-researchers
- The main applicant shall not invite participating co-applicants that are not researchers via Prisma.
- The main applicant uploads participating co-applicants (none-researchers) CV as a single PDF-attachment of max 4 MB.
- The main applicant invites participating administrator via the function Invite a participating administrator and by searching for the administrator’s first and last name as well as e-mail address in Prisma (note that exact spelling of name and e-mail address is required).
- The main applicant can also add participating administrators into the application, who is not part of the project but helps to fill in the application in Prisma.
Note! The main applicant cannot register the application if there are unanswered invitations to participating participants or participating administrators. If so, these must first be removed.
CV for researchers
- Applicants should review their CV in Prisma in good time to ensure that it is complete and up to date.
- If participating researchers have not filled in the required fields correctly, the main applicant will not be able to complete the registration of the application.
- The following information regarding the main applicant and participating researchers' CVs must be added to the application:
Education. Postgraduate (doctoral), undergraduate and graduate level.
Professional history. Current position and relevant previous longer-term positions, postdoctoral residencies, research exchange visits relevant to the described research project, and any significant period of interruption in the research (such as parental leave, illness, military service, or political duties).
Merits and awards:
- Associate professorships.
- Supervision. Doctoral students, postdoctoral students, and exam project students; add as an individual or/and a group. When adding a group, state the total number in each respective category. When adding an individual provide the names of the most relevant supervisions (max. 10).
- Grants awarded in competition. Specify the most relevant grants (max. 10).
- Merits and awards. Specify the most relevant ones (max. 10).
- Other merits, including summary of publications. Here the main applicant and participating researcher’s publication history, for the last five years and in total if the applicant's active research period is longer than five years, should be summarised (max. 800 characters including spaces).
This summary should include:
- The number of publications of various types (such as articles in peer-reviewed journals, book chapters, books and other monographs, conference papers and popular science contributions).
- Any citation measures must be stated without self-citations and from which database these are retrieved.
- The summary should not contain information about the H-index, Journal Impact Factor or any other type of measure used to rank publishers or journals. Under “Other merits,” you can list other qualifications that are relevant to the application, such as any popular science publications or proven experience of collaboration and research communication (max. 10).
- Intellectual property: For example, patents and open source software that you have developed (max. 10).
CV-attachment for participating co-applicants (none-researchers). Maximum of a single attachment of 4MB in PDF-format can be uploaded. Recommended number av pages is 2 A4-pages per CV.
Appendix for illustrations. If you need figures, tables or images to describe the project, you can upload them as attachments here. A maximum of one PDF attachment of 4 MB can be uploaded.
After registering your application
You can make changes to your registered application (unregister it and re-register) until the call closes at 14:00 on Wednesday 19 May. After that, the status of your application will change from “registered” to “finally registered”. Unless any errors have been identified in Prisma, no changes may be made to the final registered application. Furthermore, you cannot make any additions via, for example, email or by phone, and the application will be assessed in its existing condition. Your finally registered application is automatically sent to the administrating organisation when the call is closed. The administrating organisation has seven calendar days to sign the application digitally in Prisma
We first verify whether your application falls within Formas’ areas of responsibility and the scope of the call. If it does, it continues to a review panel for assessment. If it does not, it is rejected. Your application can also be rejected if:
- It has not been signed or is rejected by the administrating organisation.
- The main applicant has applied for more than two million per year, on average.
- It contains procedural errors or is incomplete, meaning that it lacks the necessary information in the application form or the appendix. The basic requirements that must be met in this call can be found on page 5 “Applicant and organisation requirements”.
- If the basic requirements listed in the section ”Requirements for you and your project group” in this call are not fulfilled.
- The main applicant has not finalised their reporting for completed projects in any of Formas’ other calls.
The applications will be assessed by an international evaluation group with competence to cover the current topic for the call. Each application is read and assessed by several members of the group. The evaluation group is appointed by Formas.
The applications are assessed based on what is described in the application. It is therefore important that the application is clear, and that all important and relevant information is included.
Applications are assessed with respect to scientific quality and societal relevance. This includes the following four assessment criteria. Each criterion weighs equally heavily. Applications are assessed on the basis of the following criteria:
- Scientific relevance of the purpose.
- Originality and novelty of the purpose, theory and hypotheses.
- Possibility of significant scientific results.
Method and performance
- Feasibility and suitability of the scientific methods.
- Well-defined and realistic work plan.
- Coordination of the project and the research group.
- The appropriateness of multidisciplinary and interdisciplinary approaches, where relevant.
- Where the proposed research requires ethical considerations, how these are taken into account.
- Reasonability of the budget in relation to the implementation of the project.
- Scientific quality of the publications.
- Ability to carry out the project according to the project plan.
- Experience of supervision.
- Project management experience.
- National and international activities, including projects, networks, commissions, honorary commissions, participation in or organisation of workshops and conferences.
- Interest in, experience and ability to disseminate research and research results to stakeholders/end users.
- The composition of the project team is well motivated regarding gender, competence, and experience.
Societal value of the research question and communication of the result
- The research question involves important social/sectoral issues, nationally and/or internationally.
- The project has the potential over a short-term or long-term perspective to be utilised and contribute to sustainable development nationally and/or internationally.
- Stakeholder/end user needs have been taken into account in the design of the project.
- A concrete and realistic plan for both, scientific publishing and communication of results with relevant stakeholders and/or end users throughout the project’s duration.
- In the project’s design, relevant consideration is given to the needs of stakeholders or users. It is clearly stated for whom the results of the project will be of value.
- All criteria must be addressed in the application, and we advise applicants to clearly relate their application to these grounds of assessment. We also strongly advise applicants to structure and write the application clearly and accurately, as the review is based solely on the information contained in the application.
Formas’ Scientific Council is expected to reach a decision on 25 November 2021 concerning which projects will be granted funding. Decisions will be announced the following day, at the latest, on Formas’ website. Information that decisions have been made will be sent out via email from Prisma. The applicant’s decision is available in Prisma. Decisions about funding grants cannot be appealed.
The final financial and scientific reports for projects granted funding must be submitted to Formas within three months of the end of the availability period. For projects longer than 18 months, financial statements must be submitted each year.
Formas may impose requirements on how projects must be reported in terms of content and results to enable distribution and application. In such cases, the award decision will contain more information about this. Formas may also require you to participate in conferences and similar events in order to create synergies and platforms for learning and knowledge sharing.
Results from research funded by Formas must be published with open access.
You need to have a data management plan for the data produced in the project. If you receive funding, you need to develop a plan for data management. The plan should not be sent into us but you should be able to present the plan upon request. We recommend that you follow the guidelines for data management plans developed by Science Europe. Read more about the guidelines in the report. Practical Guide to the International Alignment of Research Data Management (pdf).
Formas shares information about awarded grants to SweCRIS, a national database of grant-funded research that was instituted by request of the government.
Support and shortcuts
- Governing documents
- Conflict of Interest Policy
- The application assessment process
- Sustainability at Formas
- Good to know before you apply
- Guidelines on conflicts of interest in Formas operations
- How it works
- Practical Guide to the International Alignment of Research Data Management (pdf)
- User manual - Prisma support
- Support to address the grounds of assessment for
societal relevance and communication
- The Sustainable Development Goals
- Who can become an administrating organisation?
An information meeting about the call were held on April 15.
For questions about the content of the call
For administrative questions and questions regarding Prisma
Formas' call is carried out within the framework of the national research programmes for sustainable community building and the national research programmes for climate.