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Annual open call 2019 – Mobility grants for early-career researchers

Formas Ikon

WHAT CAN YOU APPLY FOR?

Salary for the main applicant, indirect costs. The grant makes it possible for the applicant to visit new research environments and get the chance to make new contacts, learn new tools and expand their networks.

Formas Ikon

WHO CAN APPLY?

Early-career researchers. The main applicant must have obtained a doctoral degree within the last three years.

Formas Ikon

HOW MUCH CAN YOU APPLY FOR?

The main applicant applies for funding for their own salary, indirect costs and direct costs of premises. There is no specific minimum or maximum limit to apply for.

Current: 10 Days left. Apply before: 2019-04-04 14:00

The mobility grant is targeted to early-stage researchers. They aim is to encourage researchers who have recently completed their doctor degree to visit new research environments and get the chance to make new contacts, learn new tools, explore research issues with a new direction and expand their networks.

Formas’ 2019 annual open call offers three types of grants to apply for: Research and development, Research and development for early-career researchers and Mobility grants for early-career researchers.

Specifically, for the mobility grant, the project period is shared between a home organisation and at least one host organisation. The host organisation or organisations may be located outside or within Sweden. A mobility grant should last for between 24 and 48 months, and at least one-third of the project period must be spent at the home organisation and at least one-third of the time at one or more host organisations.

Formas funds research within the fields of environment, agricultural sciences and spatial planning. For our 2019 annual open call we welcome applications in all three fields, preferably for inter- and transdisciplinary research questions. The research we fund should be of the highest scientific quality and bring potential benefits to society. The research can be basic research or needs-driven research for the ecological, economical and socially sustainable development of society. Formas can also fund development projects to a limited extent.

  • Applicants must have completed a doctoral degree within the last three years (at the earliest 1 January 2016 and before 1 October 2019).
  • The project period is shared between the home organisation and one or more host organisations.
  • The host organisation(s) may be located abroad or in Sweden, but international stays are encouraged.
  • Additional costs are covered in accordance with the Swedish Agency for Government Employers’ standard flat rates.
  • The project period is between 24 and 48 months.
  • The project manager is employed by the home organisation during the project period, which manages the funds (and thus becomes the administrating organisation).
  • You can apply for funding for the project manager’s salary, indirect costs and direct costs of premises. You cannot apply for funds to cover operating costs.

To apply for a mobility grant, the main applicant must have obtained a doctoral degree within the last three years. For 2019, this means on 1 January 2016 at the earliest and before 1 October 2019. Note that a copy of the completed doctoral diploma must be submitted to Formas at the time of the application submission or, if the diploma is not available at that time, no later than 1 October 2019.

Possible exceptions to this time rule: Parental leave, sick leave, military service, political assignment or any other similar circumstance that prevented research activities during the period immediately after graduation must be stated in the submitted CV and may be grounds for waiving the three-year rule.

Mobility grants for early-career researchers may only be adminstered by a Swedish university, university college or public agency that meets Formas’ criteria for administrating organisations.

As a project manager, you must be an employee of the home organisation, and the home organisation should in turn be the administrating organisation throughout the entire project period. As an applicant you do not need to be an employee of the home organisation at the time you apply, but you must have an employment agreement that the home organisation, in its role as an administrating organisation, certifies by signing the application after it is submitted.

What you can apply for

  • Research that falls within the scope of Formas’ areas of responsibility.
  • Funding to cover the main applicant’s salary during the project period. The salary must be at the level of the applicant’s current salary or the corresponding starting salary at the administrating home organisation.
  • Overhead costs and direct premises costs in accordance with practices at the administrating organisation. Grant applications for operating costs and equipment costs will not be granted.

Formas covers travel expenses and additional accomodation costs at the host organisations for the applicant and accompanying family members. The amount granted is a lump sum whose size depends on (i) the host country’s cost of living level and (ii) the number of accompanying family members. This lump sum is based on figures from the Swedish Agency for Government Employers. When the grant is awarded, Formas will add these additional costs.

Grant amount and project duration

For mobility grants for early-career researchers, there is no specific minimum or maximum limit to apply for. Instead, the grant covers the applicant’s salary as well as overhead costs and direct premises costs in accordance with the practices of the administrating organisation. No participating researchers (“co-applicants”) may be included. Grants to cover operating costs and equipment costs will not be awarded.

Note that the total salary amount for a single researcher must not exceed 100 percent of full-time employment. This means that additional salary funding cannot be granted to researchers who already receive grants or contributions with full salary funding. Formas does not grant funding for annual salary increases.

A mobility grant must be between 24 and 48 months long, where at least one-third of the total amount of time for which a grant is sought must be spent at a home organisation and at least one-third of the time must be spent at one or more host organisations. This means that the researcher can spend from 8 to 32 months at the host organisations. The stay can be broken up into several periods, but each individual period must be a minimum of three months.

A mobility grant can start on 1 January 2020 at the earliest, and is expected to start during the 2020 calendar year.

Eligibility criteria

  • To apply for a grant, the main applicant must have obtained a doctoral degree as stated under the heading “Who can apply”.
  • Mobility grants for early career researchers do not include funding for any participating researchers (“co-applicants”).
  • Grants may only be administered by a Swedish university, university college, research institute, government agency commissioned to conduct research, or other Swedish public-sector organisation that meet Formas’ criteria for administrating organisations. Read more about administrating organisations below.
  • The proposed grant recipient must be listed as the project manager on the application and be employed by a Swedish home organisation (which will become the administrating organisation of the grant) throughout the entire grant period that the project is funded for. This may be the same organisation where the doctoral degree was awarded, but it may also be another university or research institute. The host organisations may be located abroad or in Sweden. International stays are encouraged but are not required.
  • The main applicant may submit a maximum of one project application to Formas in the open call 2019. Researchers who meet the eligibility requirements for more than one call (funding for research and development projects, for research and development projects for early-career researchers, and/or for mobility grants for early-career researchers) may submit only one application to one of the calls for which they are entitled to apply.
  • An applicant is not allowed to submit the same application with different main applicants under Formas’ annual open call. This applies within and between all sub-calls (funding for research and development projects, for research and development projects for early-career researchers, and/or for mobility grants for early-career researchers). Applications that have the same content will be rejected.
  • Project managers (the main applicant) are only allowed to have one ongoing project grant under Formas’ open call which is within the pay-out period. Project applications from researchers who already have an ongoing project grant with pay-out period during 2020 from one of Formas’ open calls, regardless of the sub-call, are rejected without review. It is, however, fine to have an ongoing project from an open call if the project’s pay-out period has passed but the availability period is still ongoing in 2020. It is also possible to apply under the 2019 annual open call if the project manager (main applicant) has ongoing project grants from one of Formas’ targeted calls. Funding can also be applied for under the 2019 annual open call if the project manager has an ongoing project that ends later in 2019.

Applying in Prisma

To apply for a grant from Formas, the project manager should submit an application online in the Prisma application system. To create an application in Prisma, you need a user account. We recommend that you create an account and an application as early as possible and contact Formas with any questions in good time.

In order to submit an application, the organisation where the project manager works must be an approved administrating organisation. If the organisation is not already an approved administrating organisation, the organisation must apply to become one in good time before the call closes, as it can take a few weeks to be approved as an administrating organisation.

We recommend that the application is written in English since the review panel consists of many international reviewers. For applications written entirely in Swedish, the research program will be translated into English before they are submitted to Formas’ review panel for assessment. In such cases, it will not be possible for applicants to view or make linguistic adjustments to the application after it is translated. The popular science description must be written in Swedish, while the abstract should be in both Swedish and English. Please note that you should always write the budget specification in English. Any Swedish budget specification will not be translated but will instead be reviewed as is by the international review panel.

All limits for the maximum number of characters refer to characters including spaces. A recommendation is to choose the Arial font in font size 12 for the information you enter in all text boxes.

Basic information

  • Number of years applied for
  • Project title in Swedish and English (max. 200 characters including spaces)
  • Popular science description in Swedish (max. 4,500 characters including spaces)
  • Abstract in Swedish and English (max. 1,500 characters each including spaces)

Research programme

  • Specific aims and objectives of the proposed project, and a background description containing an overview of the research area (max. 7,000 characters including spaces).
  • Description of the project, including a summary of the structure, theory, methods, performance, and a plan for scientific deliverables (max. 15,000 characters including spaces). Include the following points when relevant to the project: (i) brief description of existing basic equipment, (ii) brief description of national and international collaboration, (iii) confirmation of compliance with international agreements and regulations, and (iv) sex and gender perspectives in the content of the research.
  • Description of the potential societal value of the research question and planned communication with stakeholders and end users (max. 8,000 characters including spaces). Support for addressing the communication criterion.
  • References. List the in-line references pertaining to the above sections in a separate field (max. 5,000 characters including spaces).

Budget

  • Salaries including social fees. For any current employment positions, the salary in effect at the time of the application (including social fees) must be used for all subsequent years. For new employment positions, the starting salary at the administrating organisation must be used for all subsequent years. Note that Formas does not grant funding for annual salary increases.

  • Dedicated time for this project. State the degree of activity in the project. This indicates whether the applicant contributes in-kind services or other funding for completing the project.

  • Premises. Specify the costs for premises (if not part of overhead/indirect costs) in accordance with practices at the administrating organisation.

  • Total budget. This heading refers to a budget summary.
    Specified costs: Data already completed in previous budget tables will be automatically transferred to this table. Specify indirect costs in accordance with practices at the administrating organisation. Indirect costs relate to overhead costs. Formas does not allow overhead for equipment depreciation costs or costs of premises.
    Other costs: “Other costs” refers to funds that are not sought for but that are relevant for completing the project. An example is co-funding from collaborative partners. Also specify whether the project receives funding from other sources.

  • Budget specification. Provide a brief justification for the salary expenses. A description of the total project budget, including funding from other sources, should also be included. The budget specification is part of the evaluation.

Note that you should always write the budget and budget specification in English; any Swedish budget specification will not be translated but will instead be reviewed as it is by the international review panel. In Prisma, amounts should be written in full. For example, 1 million SEK should be written as: 1 000 000 SEK.

Ethical considerations

You should specify whether there are specific ethical concerns in your project. If so, you must describe the relevant ethical considerations and how they will be managed. Examples include research that uses personal data, or experiments on humans or animals. Read more about ethical considerations.

Classifications

  • Select a minimum of one and a maximum of three subject areas.
  • Select a minimum of one and a maximum of three SCB codes.
  • Select a minimum of one and a maximum of three of the 17 Sustainable Development Goals that best apply to your project. When selecting more than one goal, specify the goals in priority order. The goal that is most relevant to the project should be stated in the first box. Read an explanation of these goals on the UN Development Programme websiteexternal link. As the meaning of the goals is sometimes narrower than what the title indicates, we encourage you to follow the link and read in more detail about the goals you intend to specify to ensure that the intended research contributes towards achieving that particular goal.
  • Select a minimum of one and a maximum of five key words that describe the project.

Appendices

The following appendix can be uploaded if relevant for the application:

  • Appendix G. A description of how the project and the research environment at the home and host organisations will contribute to the applicant’s development, as well as a travel plan. Template for Appendix G.
  • Appendix I. A copy of diploma or doctoral degree certificate. Applicants wishing to submit copies of their diplomas to Formas after 4 April but no later than 1 October 2019 must write a brief statement about this and upload it as a PDF (max. 4 MB).Note: We only accept proof of completed degrees, such as diplomas.
  • Appendix L. Letters of invitation from the home organisation and host organisations. This appendix must include an invitation from both the home organisation and the host organisations. The invitations should include a statement on the planned research and an assurance that the necessary facilities and resources will be made available. A maximum of one attachment (PDF) of 4 MB can be uploaded.

The following appendix can be uploaded if relevant for the application:

  • Appendix J. If you need figures, tables or images to describe the project, you can upload them as attachments here. A maximum of one attachment (PDF) of 4 MB can be uploaded.

Administrating organisation

  • Select your administrating organisation and add the department or unit where the project is based. Read more about Formas’ criteria for administrating organisations.
  • Prisma contains a default list of approved administrating organisations. Contact your organisation if it is missing from the list. Your organisation will need to create an organisation account in Prisma.
  • After the call is closed, a registered application will be sent automatically to the administrating organisation for approval, which will have seven calendar days to digitally sign the application.

Review panels

Choose the review panel you wish to have your application assessed by, and choose in order of priority two additional review panels as alternatives. If Formas judges that a different review panel than one of the three proposed is better qualified to assess an application, we reserve the right to transfer the application to another review panel.

Participants

  • For mobility support, other participating researchers (“co-applicants”) should not be added.
  • However, the applicant may invite participating administrators (people not involved in the project but who help you fill in the application form). Each participant must have created a user account in Prisma. The applicant invites participating administrators to participate in the application process by searching for their given name, surname and email address in Prisma (note that exact spelling of names and email addresses is required).

CVs

Applicants retrieve the data from their personal profile that are relevant for the current application. In this call, the CV information should include:

  • Education: postgraduate (doctoral), undergraduate and graduate level.
  • Professional history: Current employment and major relevant prior positions, including any significant gaps in the research (such as parental leave, illness, military service or political duties).
  • Merits and awards:
     
  • Supervision: For example graduate theses students; specify the total number and name the most relevant ones (max. 10).
  • Grants awarded in competition: Specify the most relevant grants (max. 10).
  • Prices and awards: Specify the most relevant ones (max. 10).
  • Additional merits, including bibliometric summary: Here the applicant researcher’s entire bibliometric indicators should be summarised (max. 800 characters including spaces). This bibliometric summary should include: (i) the number of publications of various types, such as articles in peer-reviewed journals, book chapters, books and other monographs, conference papers and popular science contributions, and (ii) any other publication or citation specifications relevant to the applicant’s field of research.
    Under “Additional merits,” you can list other qualifications that are relevant to the application, such as any popular science publications or proven experience of collaboration and research communication (max. 10).
  • Intellectual property: For example, patents and open source software that you have developed (max. 10).

List of publications

The applicant should list up to ten of their most relevant publications. Note that the publications should be linked from the applicants’ personal profile in Prisma.

Applications are assessed with respect to scientific quality and societal relevance. The applications received are assessed in one of Formas’ ten review panels for the annual open call. Applicants can propose up to three review panels in order of priority from the drop-down menu in the application form. If Formas judges that a different review panel than one of the three proposed is better qualified to assess an application, we reserve the right to transfer the application to another review panel.

Information on the specialisations of the review panels

The review panels are problem oriented and broadly defined in order to cover Formas’ different areas of responsibility. Each group includes both active researchers and users of research results who are qualified to assess the potential societal benefit. The majority of panel members are researchers. The review panel members have the expertise required to assess applications within the humanities, natural sciences, social sciences, health sciences and engineering sciences within Formas’ areas responsibility. The panels can also review multidisciplinary and interdisciplinary research.

Applications are assessed with respect to scientific quality and societal relevance. This includes the following five criteria.

Criteria for scientific quality

  • Research question
  • Methods and performance
  • Scientific competence. For mobility support, the strength and competitiveness of the research environment will also be assessed for both the home and host organisations under this criterion.

Criteria for societal relevance

  • Potential societal benefit of the research topic
  • Communication with stakeholders and users

All the criteria must be addressed in the application, and we advise applicants to clearly relate their application to these criteria. We also strongly advise applicants to structure and write the application clearly and accurately, as the review is based solely on the information contained in the application. Gender perspectives should be considered in project proposals where applicable.

In-depth information about Formas’ assessment criteria and review process

Formas’ Scientific Council is expected to reach a decision on 20 November 2019 concerning which projects will be granted funding. Decisions will be announced the following day at the latest on Formas’ website and later sent via email from Prisma. Decisions about funding grants cannot be appealed.

Reporting for granted projects

Financial statements must be submitted each year for projects longer than 18 months. The final financial and scientific reports must be created as agreed and are usually submitted within three months after the end of the availability period. Read more about how to report expenses and results.

Open access to publications and research data

Results from research funded by Formas must be published with open access. Read more about open access to research results and data.

Funded projects need to have a data management plan for the data produced in the project. Signing the terms and conditions for the grant, also means that a data management plan will be in place when the project starts and that it will be maintained. This plan replaces Appendix K (Research Data), which was requested for all projects submitted in 2018. In 2019, Appendix K is not necessary.

SweCRIS

Formas shares information about awarded grants to SweCRIS, a national database of grant-funded research that was instituted by request of the government.

Support and shortcuts

Contact information

For more specific questions regarding the call

Find contact details of the responsible person for each review panel.

1. Climate change
2. Water – from source to sea
3. Ecosystems and biodiversity on land
4. Environmental pollutants
5. Food production
6. Animal health and welfare
7. Consumption, production and materials
8. The built environment
9. Urban and rural areas
10. General governance, implementation and monitoring

Formas Telephone Hotline

During 3-4 April, Formas Hotline answers general questions about the call between 9:00–16:00. We are closed for lunch 12:00–13:00.

Telephone: +46 (0)8-775 40 05

Chat with Formas

During 1-4 April, Formas’ chat service answers general questions about the call between 9:00–16:00. We are closed for lunch 12:00–13:00.

For Prisma technical support

Prisma supportexternal link

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Page manager: Åsa Frisk
Updated:22 March 2019