Frequently Asked Questions

Please mail your questions to the call secretariat,

Do we need to send the application to the national funding organisations too?

No, one application is submitted to formas.direct. The application is forwarded to national organisations funding the call for a formal check before the expert evaluation.

How to include teams from countries not funding the call in the application?

The application must include budgets, descriptions of the tasks, CVs, publications of all national teams either they are based in a country funding the call or not. The proposal is evaluated as one application. All co-applicant national teams have to provide a letter of commitment signed by the team leader and an appropriate budget holder at the institution of the team leader to guarantee that they can carry out their part  of the proposed project according to the proposal (budget etc.), see Appendix E below.

How to fill out the application form?

If you do not find your university or instituion etc in the drop-down lists you just write it in the empty space given.

"3.1. Review" and "4.1. Review" have one and the same option.

... if there are more than 10 co-applicants?

There is not space for more than 10 co-applicants in the applications form. The essential thing is that all co-applicants are included in the national budgets.

There is no budget section at the end of the application form as mentioned in the call text p 10. All applicants shall use only the budget appendix B for the budget.

How to write and upload the appendices?

The appendices you create yourself as normal pdf, word or excel files. (There are no appendix templates except for appendix S). To upload them you press the Appendices button to the left in the application form (e-template).  There you find restrictions in terms of number of pages for these appendices. Choose Appendix A – E and use the browser to select the appropriate file in your com-puter and upload it just as you attach a file to your e-mails.

Appendix A: In addition to the information given in the call text; describe the tasks of the different “national teams” so that the different funding organisations can see what they are meant to fund.

Appendix B: Costs are specified in the Appendix B. It is important that the budgets of the different “national teams” are separated and made according to the requirements of each funding organisation. The total costs per country must be clearly shown. All costs must be in Euro regardsless of national currency.

Appendix C and D: CV’s and lists of publications for coordinator and co-applicants are downloaded separately, i.e. more than one appendix C and D can be downloaded. Unfortunately there are different messages concerning number of pages in the call text (2) and in the application form (5). Maximum two pages would suffice for your most important publications!

Appendix E: You can use the text of the appendix S as a template for the letter of commitment from the co-applicant/appropriate budget-holder to the coordinator. See below:

Appendix S is a letter of commitment from the coordinator to URBAN-NET, and it has to be signed by the coordinator and an appropriate budget-holder at the host organisation. It is created when you register, but you can preview and copy it if you press preview in the left margin of the application form. Formas does not accept any hard copies except for the PDF form (appendix S) to be signed and posted to Formas. It will be created when you press the button to register your application.