Given decision

Urgent grant 2016

Last day of application: 30/12/2016

Day of decision: Last ongoing decision meeting 2016 20/01/2017

Urgent grants enable scientists to address recently identified research issues that can and need to be addressed within a limited time frame. For example, this may be an extreme event, such as storm-felled forests, defects in the construction of buildings that have collapsed, emission of environmentally hazardous substances following a disaster, or other specific circumstances that necessitate the study of an event and/or the direct effects of an event to be initiated immediately.

Call text updated 30/05/2016 The purpose of the update is to clarify what Formas intends by the term urgent grant and the costs that grants may be used for.  

Note that previous Formas Handbooks no longer apply

An application for an urgent grant may be submitted to Formas to carry out a study where a situation or a phenomenon has arisen urgently and there is a risk that data/material will no longer be available if the study is not carried out relatively immediately. This means that the purpose of an urgent grant is to ensure that important data/material is not lost and/or to study a recently identified situation that could not be anticipated in advance and does not occur routinely.

For other types of studies, and where data/material can be collected and a study can be carried out afterwards even if an event or phenomenon has arisen urgently and unexpectedly, Formas refers applicants to the annual open call and any relevant targeted calls.

An urgent grant application cannot be submitted for an urgent requirement for research funding and/or for an ongoing project where a lack of funding is crucial for the performance of the project.

The funding that can be applied for

Formas grants funding for costs to carry out urgent data collection and limited urgent analysis of this material. This means that the research issue addressed by the project must be placed in relation to the urgent need for immediate data collection and/or the need to carry out a study. In the application for an urgent grant for a project it is therefore very important that the urgent research need is explained and well substantiated, in addition to the research question itself, research methods and other requested information for the performance of the urgent project being clearly described.

An urgent grant is awarded for a maximum of one year. As explained above, the urgent nature of the project must be specifically explained and substantiated in the application. The research questions must lie within a Formas responsibility area: Environment, Agricultural Sciences and Spatial Planning.

The grant may be used to support the salary of researchers, doctoral students and technical personnel, as well as to support operational costs (for example disposable items and travel costs). Urgent grants are not awarded to support participation at conferences or publication in magazines/journals.

The societal relevance of the project is important in being able to assess the value of carrying out an urgent project. If societal relevance cannot be described the application must include an explanation of why this is the case. There are two relevance criteria: potential societal benefit and communication. Communication with potential users of the research need only be mentioned briefly, as no funding is awarded for carrying out a communication plan within an urgent project. It is however important that the applicant describes how the data/material collected is intended to be used in future studies. The potential societal benefit of the study is evaluated and must be described with regard to the importance of carrying out the urgent project.

Guidelines for funding amounts

The guideline amount for funding is related to the cost of carrying out the project for one year. The applicant should clearly specify the costs of the performance of the urgent project in relation to the work plan for the project.

Who can apply

To apply for an urgent grant the project leader and any participating researchers must have a doctoral degree. Other staff members participating in the project do not need to have a doctoral degree. The grant administrator may only be a Swedish university, university college or official Swedish organisation that fulfils the Formas requirements for a grant administrator.

What the application must contain

A description of why the project is urgent

  • Project relevance and objectives
  • Project description
  • Potential societal benefit and communication – including how the data/material collected is intended to be used in future studies 
  • Budget

Evaluation of the application

Formas evaluates applications for urgent grants. Where relevant the application is also evaluated by external reviewers. Evaluation of straightforward cases can often be completed within six weeks, while applications that require external evaluation take longer to complete.

Applications are evaluated according to their urgent nature, criteria for scientific quality (research question, methods and execution, scientific competence) and according to societal benefit (the societal benefit of the research question and communication with stakeholders/users). Applications that do not sufficiently describe and substantiate the urgent research need, in accordance with the described focus and requirements of this call, will be rejected without further processing.

Granted funding

Decisions about grant awards are not subject to appeal.

Application in Prisma

A Formas urgent grant can be applied for at any time during the year. The application may be written in English or Swedish. If the application requires international evaluation a Swedish project description may be translated into English by Formas.

Basic information

  • The month stated for beginning the project can be set no earlier than one month after the submission of the application.
  • The total project duration may be 12 months and the project may span two calender years, depending on the intended starting date.

Project information

  • Urgent nature of the project, relevance and objectives
    The urgent nature of the project must be specifically described in this section. The research questions must lie within a Formas responsibility area: Environment, Agricultural Sciences and Spatial Planning.
    The objectives and purpose of the project are also described here, as well as a background description containing an overview of the research areas and including key references.
  • Project description
    In this section the work plan and study design for the urgent project is described, including a description of project theory, methods and execution. State also if any specific basic equipment is required for the project, if this is available or if funding is intended to be sought for this. Be thorough in considering gender aspects where relevant.
  • Potential societal benefit and research communication
    In this section a description is provided of the potential societal benefit of the project and how communication with stakeholders and users is intended to be carried out. Describe here also how the data/material collected is intended to be used in future studies Describe briefly national and international collaborations that are relevant to the project. Confirm in such cases that international agreements and regulations are complied with and state if any ethical issues have been taken into consideration.


  • Salaries, including social-security contributions (in whole numbers of SEK) for each project participant.
  • State the proportion of activity in the project. This demonstrates if the project participants contribute with services in-kind or have other funding for performing the project.
  • Specify operating costs and costs for premises (in whole numbers of SEK).
  • State indirect costs directly in the project budget (in whole numbers of SEK) when additional costs have been entered. Indirect costs are considered to be overhead costs (OH-costs). If costs other than OH-costs are included this must be stated in the project description.

Ethical considerations


  • Select the subject area and add a subheading.
  • Select at least one SCB code with two sub-levels to create the combined code (a maximum of three combined SCB codes can be selected).
  • Select at least one, and at most three, key word(s) to describe the project.


  • In general the application does not require appendices. If the applicant believes that the project must be described using figures, tables/images and text that are difficult to describe in the project information, appendices may be uploaded. The attachment may not be larger than 4 MB.

Grant administrating organisation

  • Select your grant administrating organisation and add the project department or institute. Find out more about Formas requirements for grant administrating organisations.
  • Approved grant administrating organisations are listed in a selectable menu field in Prisma. If your educational institution is not included in the list, contact your institution as it must create an organisation account in Prisma.
  • When your application has been registered your administrating organisation will automatically receive your application for approval. The administrating organisation then has seven days to assign your application to an authorized representative for signature.

Review panels

  • Do not enter any selection here. Formas will select the review panel.


  • Participating researchers (previously co-applicants) and participating administrators are invited to participate in the application via Prisma.
  • It is important to consider when participating researchers are invited to participate that they must also register themselves in Prisma.
  • The email address of the participant must be the same address registered for the participant in Prisma.


The applicant retrieves the information from his/her personal profile that is relevant for the current application.

  • Education: research qualifications, qualifications at basic and advanced levels. 
  • Employment: current position and longer-term relevant previous positions, postdoctoral fellowships, research exchange positions relevant for the research described and any longer-term research career breaks (such as parental leave, illness, military service or political service). 
  • Merits and distinctions:
    - Associate professorships
    - Supervision of personnel: doctoral students, postdoctoral fellows and degree project students; list the total numbers in each respective category and name a maximum of the ten most relevant
    - Competitive grant awards, list a maximum of the ten most relevant
    - Prizes and awards, list a maximum of the ten most relevant
    - Other merits, including a bibliography summary: Here the main applicant and participating researchers must provide a brief summary of their bibliographic profile over the previous 5-year period and in total (maximum 800 characters including spaces). This summary should include the following: i) H-index and/or any other relevant citation index measurements (state according to which database: e.g. Web of Science, Scopus, Google Scholar), ii) Number of publications of different types (such as articles in journals with peer-review authorships, book chapters, books and other monographs, conference contributions, popular science articles), iii) Any other publications/citation details of relevance to the applicant's research field.

Under additional merits state also other merits relevant to the application, such as popular science texts and documented experience of collaboration and research communication, a maximum of the ten most relevant.

  • Intellectual property: for example patents and self-developed public access software programmes, list a maximum of the ten most relevant.

Publication list

  • The main applicant and participating researchers shall list a maximum of their ten most relevant publications. Note that the publications must be linked from the personal profiles of the applicants.


Formas General instructions for applicants to Formas
Formas requirements for grant administrating organisations
Formas instructions for using Prisma
Prisma user support manual
Apply in Prisma

Note that the previous Formas Handbooks no longer apply

Contact information

For questions about the content of the call or about how to complete the application forms:


Kristina Laurell, Senior Research Officer, Formas
Telephone: +46 (0)8 775 40 59

Administrative assistance

Kenneth Nilsson, Senior Research Administrator, Formas
Telephone: +46 (0)8 775 40 40


Kristina Laurell