Report in Formas Direct

The final reporting of a project means that the recipient of a project grant (grant recipient/project leader) must report both the project results and project costs.

What must be included in the final report?

The following material must be compiled:

1. Final accounts
2. Scientific abstract in English
3. Popular scientific summary of results in Swedish

The scientific report must not contain photographs or figures.

1. Final accounts

In the final accounts, the expenditure of the grant recipient for projects funded by Formas is to be set out. The accuracy of the data is to be verified by the signature of the appropriate authorised signatory and the project leader.

The final accounts must comprise all expenditure for the part of the project funded by Formas. The items of expenditure are to be given exclusive of VAT if the grant recipient has the right to offset VAT incurred in the project. Otherwise the items are to be given inclusive of VAT incurred.

If the total expenditure is less than the advance payment received, and the difference is one half of the base amount or greater, the remaining funds are to be repaid to Formas, Bank Giro Account No 5105-2140, with the project number quoted as reference. The signed final accounts are to be sent by post to Formas, Box 1206, 111 82 Stockholm.

The final accounts shall in the first place be submitted through Formas Direct. In cases where the original application had not been submitted through Formas Direct, the accounts are to be entered on a separate form. (Please note that the form's title and help text are written in Swedish).

2. Scientific abstract in English

The abstract (max 8 000 characters including spaces) shall be written as an abstract for a scientific paper, i.e. it shall summarise the various parts of the work:

  • Introduction with objective and hypothesis
  • Material and methods
  • Results
  • Discussion and conclusions
  • List of scientific papers, if any, which were written during the project period

3. Popular scientific summary of results in Swedish

The summary (max 6 000 characters including spaces) shall contain:

  • Background and objective
  • Theory and method
  • Main results
  • Conclusion
  • List of popular scientific publications, if any, from the project

The scientific abstract and the popular scientific summary shall be submitted through Formas Direct to be approved.

In cases where the original application had not been submitted through Formas Direct, the popular scientific summary and the scientific abstract shall be sent by email to registrator@formas.se. The Formas registration number, project title and the name and address of the project leader shall always be quoted.

How to submit a final report

Log in to Formas Direct to the account where the original application was made.

1. Select report
2. Select new report
3. Select project to report
4. Select financial or scientific report

The Formas project catalogue

All reported projects can be found in the Project catalogue. The Formas project catalogue is a searchable service that makes all currently funded Formas projects and grant matters searchable. The system primarily contains information in Swedish. The project database obtains its information from the Formas administrative system. This information consists partly of the details submitted by the researchers themselves and partly of information that Formas has added following the various decision-making processes. 

Exceptions

In cases where the original application has not been submitted using the Formas application system the report must be submitted according to the instructions and sent by email to registrator@formas.se. Do not send publications, books or other form of reporting to Formas.

If you have received grant funding that is less than two price base amounts you do not need to submit a scientific abstract summarising the results in English or a popular science summary report in Swedish.

Karla Anaya-Carlsson

3/23/2017